Fleetola produces GST-itemised invoices with your ABN, ready for Australian tax time.
Your BAS figures, and a listing of every payment and expense for your accountant, both export as CSVs from the Tax page.
Set it up
- Set your ABN under Settings → Business → Organisation.
- Under Settings → Money → Invoice defaults, set the invoice-number prefix and the next number.
- Turn on Itemise GST under Invoice content so the GST component shows as its own line.
- Add a footer note if you'd like payment instructions on every invoice.
- At tax time, Export BAS on the Tax page downloads the period's figures as a CSV.
- Export a CSV of every payment and expense for your accountant from the Tax page.
Tip: GST is calculated automatically - you don't need to do the maths per invoice.
Your business name, address, phone and email come from Settings → Business and print on every invoice. Set them once there.
Not in Australia? Settings → Business → Currency and tax renames GST and sets your currency and rate - see Your first day on Fleetola.
Every invoice downloads as a PDF.
An issued invoice is never changed. When a paid booking's price moves afterwards - a refund, a shorter booking, a cancellation that keeps a fee - Fleetola issues an adjustment note for the difference, numbered in the same sequence and naming the invoice it adjusts. Your renter sees it beside the payment in their portal.
The Tax & Income page
The Tax page works out your GST position for this month, this quarter or all time. Gross revenue is what you actually collected in the period: rent and charges paid, late fees included, plus the bond deductions that count as income and recorded income that carries GST. A bond you are only holding is not income and is never counted. GST credits is the GST inside the expenses you marked as including it. Net GST payable is the GST collected minus those credits: what you owe the ATO for the period.
What counts as a GST-inclusive expense is covered in Expenses, tolls and vehicle costs.
Reset GST records that you have paid the ATO: it saves a GST payment for the amount and period on screen. Press it when you actually pay, not before - it writes a payment record. The figures on the page do not change: they are always recomputed from your payments and expenses. GST history tells you how many of those payments you have recorded.