Calendar, at the top of Contracts, is your whole fleet on a timeline: one row per car, one column per day, from a week back to as far ahead as you zoom. It answers the two questions a booking starts with - who has each car, and when it comes free - and any contract can start right on it.
What the colours mean
A green cell is a day a hire can start. A dashed, striped Unsigned bar is a draft or a contract waiting for the renter's signature - it already holds the car. A light-blue Booking bar is signed but has not started. A solid blue Hired bar is a car out right now; one past its return date runs to today, marked overdue, until you end it. An amber Service or red Repair bar is a hold on those dates, last day included. Grey bars in the past week are hires that have ended.
A hire's bar stops halfway through its return day: the car comes back that day and the next hire may start on it, so the rest of that cell stays green. If both contracts carry times, the pick-up has to be after the return.
An open-ended rental has no return date, so it draws only a short marker on its start day, and every day after it is unavailable. Once it is signed and under way, the car wears an On hire badge by its name - click it to open the contract. A car whose status is Damaged or In service wears that status instead and is unavailable every day.
Start a booking
- Click any green cell. The contract wizard opens with that car and that start day already filled in - as a dated hire, or as a weekly contract on a car you offer for subscription only.
- Work through the usual steps - customer, dates, rate, extras - and finish on Sign. A booking is a contract, so it is the same wizard Contracts uses.
- Or click New contract at the top to start blank - opened from the Calendar view, it starts ready for a dated hire.
Only today and later are clickable. The past week is drawn for context, but a hire cannot be backdated - clicking a day behind today does nothing.
Bars are clickable too: a signed booking's bar opens its contract drawer, and a draft bar resumes the wizard so you can finish it and send it for signing. A service or repair bar opens the hold, to change its dates or remove it.
Tip: A draft bar holds the car exactly like a signed one. Answer requests promptly or decline them - see Handle a booking request.
Where to find it: Contracts → Calendar → click a green cell
See further ahead
The zoom buttons above the timeline switch between 2 weeks, 1 month and 3 months, and the view recentres on today each time. Zoom out to place a longer hire; zoom in when the columns get too tight to click.
A car is missing
Every car you can rent out is on the calendar, subscription-only cars included, in name order. Archived, sold and draft cars are off it. Everything else you own is there, hired or not.
Take a car off the road
For known dates - a service, a panel repair - click Hold dates above the timeline, pick the car, the first and last day it is off the road, and a reason. Those days stop being bookable here, in the contract wizard and on your public booking page. A hold does not cancel a booking already on those dates; the form tells you if there is one. Owners and admins can add holds.
For a car that is off the road until further notice, use its status instead: open it under Vehicles and click Mark damaged. Mark it Available again when it is back.
Where to find it: Contracts → Calendar → Hold dates
Under the calendar
Contracts with dates lists every fixed-term contract - anything with a return date, whatever it is priced per. Open-ended rentals have no return date, so they stay under the List view instead.
Export downloads the picture as a CSV: one row per car with its status, whether it is free today, who has it and since when, and its rates.
If the contracts or the holds fail to load, the calendar says so and offers no bookings until they do - a car that looks free might not be.